- We will use VooDoo pad for minutes. This will help us organize if it works how it will supposed. Jeff will explain how to get it – it lets us cross reference information.

- We are letting Sound and Lights get shirts. Policy, maybe you can look at the verbage for this rule in the bi-laws and let us know if we’re alright by them.

(5:10)

- Met with Chuck Cleveland, discussed the free expression wall. We have the support of the administration to get the wall back up. We could do it as before, but Chuck said apparently they’re going to be remodeling the old art center in Olin. We might have a permanent wall built into the remodel of the building. This will be on the next senate agenda

- EC Retreat – only a couple of hours. Solidify committees, getting a sense of how committees will work together. We need to talk how everyone works into the structure. We need to understand it to explain it to others

- Elliot is doing club training. They will learn how ASWC works in new and exciting ways. People might be able to make Google Calendars online and publish them to a common calendar, thus providing a central location where all the information is provided for students looking for something to do. By making information available, people will go to more events, and that’s what we’re about

Shayna –Rules 5:b says finance chair determines if item is for personal use.

Maile – First meeting held. Told students what to expect. Also went around the room asking what people wanted to do. 3 of 5 already know what they want to do, the other will be talking to senators about what they want to do.

Jeff – Roman wants to look at the House of Clubs in a new way. Might work with Bruce Magnisson to figure out how these two clubs could interact. Also, they might be given money for programming. As president, I can appoint standing committees, so I will appoint Roman to this committee. He is coming with a proposal within the next week to tell us what he is doing. More people might be on this committeee. Will talk to Maile

5:17

John – No meeting yet. Apparently we are anxious to elect a Nominations committee, but this is not to occur until after first-year elections.

Nadim – Had a meeting last night, our scheduled meeting time might change. I asked everyone last week about expectations for programming on campus. This week I asked them to think about their role on programming. We wrote those down and will hold them to this standard all year. Yukta came and talked about the Why Democracy? film festival and the committee was supported. 5 films in 5 days. We are one of 40 campus in the world participating in this discussion. Some in Bagdhad, some in Africa. Talking to tech support to see if this is practical to do video chats with other campuses.

Also, we will show Farenhype 9/11 after Farenheight 9/11 on Sept. 10^th.

Speakers working on getting Salman Rushdie.

I kept the chairs over after the meeting. Past senators have felt disenfranchised by the committee. We talked, and there will be a “buddy system” between the chairs and the senator. Each chair will have a go-to senator who will be in charge of some planning, not just grunt work. That will hopefully get senators more involved.

5:22

Elliot – Worked to catch up committee on work I’ve been doing since getting back to campus. There was a minor discrepancy in budget that is fixed. Still waiting for final enrollment figures and fund dispersal into people’s accounts, but we’re waiting. I brought up my chief concerns – feature of the quarterlife magazine and the strain it puts on ASWC finances. Also, the Pioneer – one of their columnists wrote a very upsetting column that wrongly characterized the means by which we changed their budget. While that columnist is no longer there, I don’t want this to be a point of contention. I have contacted the co-editors and expressed our willingness to work with them.

The OP shop manager’s last day was last Friday, so the process of replacing her has begun. Part of the opportunity is to make changes to the OP/ASWC relationship. Met with Brian Sheedy and Sam Nogard about this semester, regarding the new manager and possible changes. They have a lot of changes in mind that might be troubling to ASWC’s good sense and budget. We should have a new shop manager for the new semester.

Club sports will be having an informational meeting this Friday at 12:00 to discuss their budgeting process

Club training – tentative dates, Thursday 9/13, Tues. 9/18, Wed. 9/19 4-6 pm. If none of those work, let Elliot know.

Maile – one training on each day, or just one?

Elliot – one on each. When you think of how many clubs there are, I wanted ASWC to be flexible and accommodating. I will be e-mailing that to club-reps listserves to get them to sign up for time-slots

Maile – any concern that the 19^th is also first-year election.

Elliot – haven’t thought of it as a problem, do you have concerns

Maile – I was just curious. Often club reps are first year

Shayna – it takes 10 seconds to vote.

5:31

Shayna

First Year Elections – As of now we have no election because we have no petitions. Due Friday at 4. We got mass mailer from WCTS so we sent out an e-mail only a few days ago, so we sent out an e-mail to all first-years and transfer.

Students who haven’t paid ASWC fee can’t vote.

Fliers in all freshman dorms and north hall. Poster on tennis court, one on Reid. E-mails to RA and RD.

Bryce – Training at retreat?

Shayna – yes, but I won’t be there. We might have a “mock meeting” at the retreat to get used to Roberts Rules, pass a few motions.

Jeff – I wanna make it a game.

Shayna – that’s fine.

Jeff – getting updated and compiled right now. Hard to find some things (minutes, bi-law changes). Amended versions not handy.

Shayna – Oversight wants in middle of each semester any new resolutions or bi-law changes (Secretary or Communications Director).

Jeff – if they’re available online, we can update them online, and then there will always be the most available place for everybody.

Baron – Send me meeting minutes

Bryce – what about town hall?

Baron – 2 a semester, one early October?

Maile – I am going to update this bi-law.

Shayna – We should make a flyer to post in first-year dorms with a picture of every single senator (first-year and other) with contact information.

5:39

Bryce – for EC as a whole – forums?

Jeff – I talked with Maile about these.

Maile – if town hall meetings go as they did last year, they could be a potential subsitute with the forums.

Shayna – Also last year we discussed having senators meet by class after senate meetings. That way all the sophomores could figure out what’s going on in their committees and if they’re representing their class.

Jeff – Final things – if Baron or I is not there, take minutes and send them to us. We’ll figure out what needs to be added to the website once we get the structure set.

Last thing – Community relations principles. Basically Bridges was pissed off, not even at the fraternities, but independent houses. IFC is in charge of developing community relations principles. He made a deal with Brett Rawson if we made these principles, administration won’t do anything. But last week he met with Chuck and Barbara about what he wants them to look like. As a fraternity we saw this as a way to self-enforce, but Bridges wants to make this part of the handbook with punishable offenses. Why is ASWC not dealing with this as a body? If would go through ASWC eventually, but this is a backwards way. ASWC should be involved in the writing of these principles, and the fraternities should not be making policy for the rest of campus. They’re not unbearable principles. People already sign onto these sorts of agreements with current rental agreements from the school.

Bryce – academic punishment can be involved if it’s on the book.