Research Services

The Whitman College and Northwest Archives provides basic reference services during its regular hours. Consultations with archives staff may be scheduled during these or other times.

Researchers are encouraged to contact the archives prior to a visit. The archives is open to the public and complies with the access guidelines of the Society of American Archivists. Users are required to follow standard access procedures and complete standard access forms during research visits.

Requests that require research into the holdings of the Whitman College and Northwest Archives may be completed for a fee. A basic fee of $25 will be charged for the first hour of research; additional time will be billed at $12.50 per half hour. The basic fee of $25 must be paid in advance, in the form of check payable to Whitman College and Northwest Archives. This fee includes postage and up to 20 photocopies; additional copies are $.10 per page. Digital scans may be obtained for $10 per image.

Additional research help:

Instruction

The Whitman College and Northwest Archives staff is available to make presentations and exhibit primary source, contextual, and subject-specific materials to classes and groups. In addition, the archives is able to make available digital copies of many of its historic resources for educational purposes.

Reproductions

Researchers wishing to photocopy materials in the archives must first consult archives staff. Certain materials may be copied by the researcher in the archives reading room. Fragile materials will be reproduced at the discretion of and by archives staff. Archives staff may refuse to reproduce materials owned by other repositories.Fees may be paid by cash or check.

Costs:

  • Black and white photocopies: $.10 per page
  • Color photocopies: $.50 per page
  • Digital scans: $10.00 per image (for originals larger than 11x17", $20.00 per image)
  • Photographic reproductions: minimum charge of $15.00 for an 8x10'' print
  • VHS or DVD copies: $25 per tape/disc.

Please note that permission to publish or display reproduced images must be applied for separately (see below)

For information regarding reproduction fees for Whitman College faculty, students, staff, and alumni, please contact archives staff.

Permissions

Researchers wishing to quote from, publish, or display materials from the archives must complete a Permission to Publish form. 

Fee Schedule

UseFee
Publication Use  
Commercial Publishers $40 per image
Nonprofit Organizations and Agencies $10 per image
Academic Publishers $10 per image
Thesis, Dissertation (Unpublished) No fee
Advertising Use  
For-profit Organizations and Individuals $100 per image
Nonprofit Organizations and Agencies $25 per image
Video, Television, Film, CD-ROM Use (Per Still Image)  
For-profit Organizations and Individuals $100 per image
Nonprofit Organizations and Agencies $25 per image
Internet, Web Site Use $100 per image
Exhibition / Display Use  
For-profit Organizations and Individuals $100 per image
Nonprofit Organizations and Agencies $25 per image
Special Use On Request

Waived Fees

Permission fees are routinely waived for the Whitman community, including current faculty, staff, and students as well as for college offices and publications. Fees are also waived for black-and-white reproduction of a few images of textual or visual materials reproduced within the covers of a scholarly journal, in an academic monograph published in a press run of fewer than 2,000 copies, and in scholarly microform or electronic editions. Even when permission fees are waived, reproduction fees may still apply and the Permission to Publish form must be submitted.