Working at Whitman
Before you may work on campus, you must complete some paperwork in the Payroll Office, Memorial 110. You will need to fill out a W-4 and provide the documentation needed for Payroll to complete an I-9 for you.
If you have any questions about what is needed by the Payroll office or other issues regarding getting paid for on-campus employment, you may contact the Payroll Office at 509-527-5985.
Finding a Job
Employment at Whitman is a "free market" situation, and anyone who wishes may work on campus. Finding a job is simply a matter of asking employers for work. Students who are offered Federal Work Study as part of their financial aid are given "first crack" by some employers at the beginning of fall semester. We think this is only fair. Washington residents who are eligible for Federal Work-Study are also eligible for State Work-Study positions.
Current job openings are posted for both on and off-campus on the Student Engagement Center website. You may also complete an application on the website and email it to prospective campus employers.
Whitman College also participates in the America Reads/America Counts programs. These programs, funded through the Federal Work Study and State Work Study Programs, provide reading and math tutors for local elementary and middle schools. Interested students must be cleared through the Washington State Patrol, and applications are available in the America Reads Office in the Reid Campus Center.
How Much You Can Earn
In most cases you can earn as much as you would like. With the exception of students who are earning through State Work Study or the America Reads program, there are no restrictions on how much a student may earn during the school year. Working 10-12 hours per week helps students financially as well as teaches them how to effectively manage their time. However, you need to be aware that the Federal Methodology (the formula used to determine each student's eligibility for federal student aid) uses the actual amount of your earnings from the previous year in the formula. Therefore, the amount you earn one year could affect the amount of federal aid for which you are eligible in the ensuing year. Your school year earnings will not, however, affect your qualification for Whitman scholarship funds in the current year or the next year.
If you are one of a handful of students working through the Washington State Work Study, America Reads, or America Counts program during the academic year, you will want to check with us to see what your earning limitations are.
What Happens to Your Earnings
Your campus earnings are paid to you in the form of a direct deposit to your bank account. What you do with that money is up to you. Your earnings are not applied to your student account unless you go into the Business Office and pay some of your earnings on your account.
Washington State Work Study, America Reads, and America Counts Programs
The WSWS program is a great opportunity to investigate a career and get paid at the same time. Students with need may work in career-related jobs during the school year and/or during the summer months, and the state of Washington will subsidize the employer. The state reimburses your employer anywhere from 40%-70% of your salary if you are employed through WSWS.
The selection of WSWS students for the summer employment subsidy is done in cooperation with the Career Center. The Student Engagement Center has operated a successful internship program for years, so if you wish to be selected for WSWS summer employment, you will want to submit an internship application in the Career Center in early April. Only good career-related jobs are selected, and when the demand for jobs exceeds the funds available, the selection of WSWS employees becomes competitive.
Students who are Washington residents and are eligible to earn through the Federal Work Study program will be considered for the America Reads and America Counts programs. Susan Prudente is the coordinator for both of these programs. Her office is in the Student Engagement Center located in Reid Campus Center.
The money you earn through one of these programs is paid to you either by the college or your off-campus employer. If you are paid by the College, your paycheck will be deposited to your checking account on or near the 20th of each month. If you are being paid by an off-campus employer, you will need to check with them to see what their procedures are for getting your paycheck to you.