Student Rights and Responsibilities - Page 3

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Alcohol

Alcohol use continues to be an issue of concern on college campuses all across the country. Its abuse by Whitman students is strongly discouraged because such behavior is counterproductive to the goals and mission of the college. Whether or not students choose to drink alcoholic beverages is their personal decision; however, individuals are held personally accountable for their actions at all times. The primary objectives of the college’s policy and procedures on alcoholic beverages are (a) to promote responsible behavior and attitudes among all members of the college community, (b) to educate students concerning the use and effects of alcoholic beverages in order to promote responsible decision-making, and (c) to help individual students experiencing difficulties associated with the use of alcohol.

Regulations Concerning Alcohol

  1. There shall be no drinking of alcoholic beverages and no open containers ofalcoholic beverages in public places on the college campus or public areas in campus buildings. Exceptions may be made on an event-by-event basis under thefollowing conditions:
    1. The use of alcoholic beverages will be in full compliance with the Washington State Law.
    2. The event is sponsored by a college-affiliated organization or an organization that has reserved the facility according to college procedures.
    3. A college faculty or staff member assumes responsibility for the event and agrees to be present for its duration.
    4. The department, division, office, or administrator responsible for the facility being requested agrees to the terms of the use of alcoholic beverages and the facility.
  2. No ASWC fees or residence hall fees may be used for the purchase of alcoholic beverages.
  3. Students and student groups must avoid the direct or indirect sale of alcoholic beverages.
  4. Students will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of other persons, or the violation of any other campus regulations which may occur while they are under the influence of alcohol. Excessive consumption and/or purchasing large quantities of alcoholic beverages are considered a violation of the alcohol policy.
  5. Students should be familiar with the Washington State law that governs the use and purchase of alcohol (see below).

Washington State Law

Students should know that the Alcoholic Beverage Laws of the State of Washington and the City of Walla Walla specify the following:

It is unlawful for people under the age of 21 years to acquire or have in their possession or consume any liquor except that given to them by their parents or guardian or administered by their physician or dentist for medicinal purposes. It is a violation of the State Liquor Act punishable by a maximum fine of $5,000 or imprisonment, or both, for any person under the age of 21 years to purchase alcoholic liquors or to enter or remain on the premises of any establishment licensed to sell liquors at retail. The sale of alcoholic liquor to minors is a gross misdemeanor and the giving or supplying of alcoholic liquor to people under the age of 21, either for their own use or for the use of any other person for consumption on the premises or anywhere else, is a gross misdemeanor. The misrepresentation of age and the use of false or forged documents to obtain alcoholic beverages are gross misdemeanors punishable by a maximum fine of $5,000.

Drugs

The possession, use, or distribution of illegal drugs or other controlled substances is a violation of the law. The college has chosen to take a strong stand against the use of controlled substances because of the significant risks that students assume when deciding to use them. Many of these substances are physically or psychologically addicting; the composition of “street’’ drugs can never be determined by the user and is often dangerous; strictly enforced laws and policies can lead to serious consequences for even the experimenter or occasional user. For example, jail sentences may be imposed, fines may be levied, and one’s status with the college as well as future employment opportunities may be jeopardized. The negative personal consequences that can happen to a student far outweigh any brief exhilaration or escape. The college strongly believes that any use of controlled substances is antithetical to the growth and development of students and contrary to the mission of Whitman College. Some drugs and substances, although not illegal, may also cause harm and are dangerous to use. The college may apply disciplinary procedures to students who abuse these substances.

The college recognizes that substance use and abuse can cause serious problems for students, and wishes to provide information or personal assistance to anyone who seeks it. Current information regarding abuse is available from the Health Center. Personal counseling and referral to community resources are available in the Counseling Center and the Health Center.

Regulations Concerning Drugs

It is a violation of college policy to use, possess or distribute any illegal drug or controlled substance, except as expressly permitted by federal law. Any student choosing to violate this policy, or the laws of the State of Washington, should be prepared to accept the consequences of his/her decision. The college reserves the right to pursue legal and/or its own judicial action should students violate the law or this policy.

Other Prohibited Conduct

Disruptive Conduct

Lewd, indecent, obscene expressions or disorderly conduct that infringes on the rights of others or disrupts the educational mission of the college is prohibited.

Disruption of College Activities

Obstruction or disruption of teaching, research, administration, disciplinary procedures or other college activities, including its public service functions or other authorized activities on or off college premises, is prohibited.

Failure to Comply

Failure to comply with the directions of college officials acting in performance of their duties is prohibited.

False Information

Dishonesty and knowingly furnishing false information and including false identification on college forms is prohibited.

Firearms, Explosives, and Other Dangerous Weapons

No firearms or ammunition are permitted in outdoor areas of the campus or in any college-owned student-occupied buildings, including all fraternities and rentals, or in conjunction with any college-sponsored activity.

For the purpose of this policy, “bb” guns, illegal knives, blowguns, swords, slingshots, bows and arrows, crossbows, and similar devices are considered “dangerous weapons,” and their possession and use are prohibited.

Explosives of any type, including “fireworks,” “firecrackers,” “cherry bombs,” “bottle rockets” and the like, are prohibited at all times.

The only three exceptions to this policy are 1) law enforcement officers in the course of their duty; 2) firearms, explosives and other dangerous weapons used by faculty for educational purposes, and 3) students using firearms, explosives and other dangerous weapons for educational purposes who have received prior permission from the Dean of Students.

Items such as paint guns, paint balls, darts, knives, mace, and pepper spray used inappropriately, or in contexts for which they are not intended, will be treated as dangerous weapons. All firearms, explosives, and dangerous weapons will be confiscated.

Forgery of Documents

Forgery, alteration or misuse of college documents, records, or identification is prohibited.

Harassment

Covert or overt abuse, harassment, or intimidation of members of the college community or others is prohibited. This includes, but is not limited to, harassment on the basis of race, ethnic origin, disability, creed, gender, or sexual orientation. See the Grievance Policy (on page 52) for more information about harassment and how to report.

Harm to Persons

Actions which result in or have the potential to cause physical harm or create conditions that pose a risk of physical harm or cause reasonable apprehension of physical harm are prohibited.

Conduct which threatens to cause harm, or creates hazardous conditions for others, such as dropping, throwing, or causing objects or substances to fall from windows, ledges, balconies or roofs is also prohibited.

Theft and Property Damage

Theft or damage to property of the college, a member of the college community, or others is prohibited.

Disciplinary Procedure

The procedures to be followed for enforcing the college’s rights and responsibilities fall into five general categories:

  1. Violations of college regulations and policies
  2. Violations of regulations by student organization
  3. Violations of regulations for residence halls
  4. Sanctions
  5. Summary dismissal

1. Violations of College Regulations and Policies

When a student is charged with the violation of a college rule or regulation, the matter will be handled as indicated below. The Student Conduct Administrator referred to herein will be designated by the Dean of Students. A student may be accused and subject to the procedures below at any time while enrolled at the college. The procedures below are superseded by other procedures in this handbook in cases of sexual harassment, sexual misconduct or academic dishonesty.

  1. An appointment between the student and the Student Conduct Administrator will be arranged.
  2. In the meeting with the Student Conduct Administrator, the student will be told what policy was allegedly violated and receive a description of the incident including time, date, location, and summary of the evidence. The student will also receive a copy of the pertinent policy section of the Student Handbook, be informed of his/her rights, have the charges explained and options outlined, and have the opportunity to make a statement and ask any pertinent questions.
    Students who fail to appear at the appointed time or fail to reschedule the appointment will receive written notice of the charges, with all of the above information included, and the opportunity to appear in person before the Student Conduct Administrator within two class days of receipt of the notice. Failure to respond at this time will result in the student waiving the right to a hearing and being assessed an appropriate sanction by the Student Conduct Administrator based on the evidence available.
  3. The above initial meeting will result in one of four possible outcomes:
    1. The Student Conduct Administrator may dismiss the charges.
    2. The student may accept responsibility for the violation and have a sanction imposed by the Student Conduct Administrator. Such a disposition of the case shall be final, and there will be no subsequent proceedings or appeals.
    3. The student and the Student Conduct Administrator may agree to continue the meeting at a future time. At this subsequent meeting the student may make a statement, present witnesses, and have an adviser (who must be a student or college employee) present. Within two class days of this second meeting the Student Conduct Administrator will inform the student of the decision in writing with an imposed sanction if applicable. This decision may be appealed to the Dean of Students within five class days of its receipt.
    4. The student may elect a formal hearing before the Council on Student Affairs. The Student Conduct Administrator may refer the case to the Council on Student Affairs if the case warrants it. Up until the time the Council on Student Affairs meets to hear the case referred to it by the student, the student may change his/her mind and have the case proceed as in No. iii above.
  4. If the student chooses a hearing before the Council on Student Affairs, or the case is referred to the Council on Student Affairs by the Student Conduct Administrator, the procedure will be as follows:
    1. The Student Conduct Administrator will provide the student with a written summary of the evidence and charges, a notice of the time and place of the hearing, the names of adverse witnesses, and a list of names of members of the Council on Student Affairs. The hearing will not occur less than 72 hours after the student receives the notice. The student may challenge any voting member of the Council for cause. The Chair of the Council on Student Affairs will rule on all such challenges.
    2. At least 48 hours prior to the hearing the student must provide the Student Conduct Administrator with the names of witnesses to be called, if any. However, at any time prior to the hearing the student or the Student Conduct Administrator may introduce new evidence or witnesses with due notice to the other party.
    3. The student may choose an adviser from the Whitman College community (student or employee) to help prepare his/her case. This adviser may be present at the hearing but may not speak aloud. The adviser may only consult with the student.
    4. Other than the student and the Student Conduct Administrator, who will present the case to the council, only those others who are called on by the Council on Student Affairs to present information relating to the case will be allowed to testify. The Chair of the Council on Student Affairs will rule on all such questions.
    5.  A quorum of the Council on Student Affairs for the purpose of the hearing shall be two-thirds of those members eligible after challenges have been ruled upon.
    6. At the hearing the statements of charges and supporting evidence will be presented by the Student Conduct Administrator and reviewed. The student may make a statement and present evidence and witnesses in his/her defense. The Student Conduct Administrator or Council on Student Affairs may question the student and any witnesses. The student may choose not to answer any questions. The student shall be given the opportunity to submit in writing any questions that he/she would like asked of any witness.
    7. If the student fails to appear at the hearing, the Council on Student Affairs may proceed in his/her absence and may assess an appropriate sanction based on the evidence available.
    8. All decisions by the Council on Student Affairs will be by a two-thirds vote of those eligible and will be based only on the evidence presented at the hearing. The standard of evidence to be used by the Council in reaching determinations of responsibility shall be a “preponderance of evidence.’’
    9. After the deliberations the Chair of the Council on Student Affairs will inform the student in writing of the decision within two class days of the hearing. Notification will include a sanction if applicable.
    10. A decision by the Council on Student Affairs may be appealed by a student who is the subject of disciplinary action by the council when:
      • New evidence not previously considered that would alter the outcome
      • Evidence that was inappropriately ruled as inadmissible or admissible that would alter the outcome
      • Procedural errors or violations committed that would have altered the outcome
  5. To appeal, the student must petition the Chair of the Faculty in writing, within seven days of the decision stating which of these grounds is being used as a basis for the appeal. The Chair of the Faculty will then act on the petition in one of three ways:
    1. The appeal may be rejected.
    2. The Chair of the Faculty may decide to hear the appeal and then rule.
    3. The Chair of the Faculty may form a panel to hear the appeal.
  6. Near the end of the semester all of the above time provisions may be altered by the Student Conduct Administrator in consultation with the Dean of Students. However, care must be taken in such cases to ensure that the accused maintains the basic rights of these procedures.

2. Violations of Regulations by Student Organizations

Student organizations and activities are subject to the supervision of the Dean of Students. Regulations for organizations and activities have been established by the Dean of Students, the faculty, and other student and college committees or organizations. They appear elsewhere in this handbook. Violations of these duly established regulations by organizations will be handled according to one of the following means:

  1. The Interfraternity Council is responsible for dealing with all interfraternity disputes and all violations of the Interfraternity Council Constitution by individual fraternities or fraternity members. A fraternity member who violates college regulations and policies, except those concerning plagiarism or sexual misconduct, may be referred to the Interfraternity Council’s Conduct Officer by the Dean of Students, provided the member has signed a conduct privacy release form from the Interfraternity Council. The Conduct Officer may meet with the fraternity member and/or his Chapter President, and has the authority to develop sanctions and/or punishments for the fraternity member pursuant to approval from the Dean of Students. The Dean of Students or his/her designee will decide whether to involve the Interfraternity Council’s Conduct Officer on a case-by-case basis. However, Interfraternity Council involvement in an individual’s conduct violation does not preclude his fraternity or the college from holding further hearings or imposing additional sanctions. Final decisions regarding sanctions for the fraternity member shall rest with the Dean of Students, who will review Interfraternity Council rulings for consistency with college regulations and fairness. Individual students or a fraternity may appeal an Interfraternity Council decision to the Dean of Students. In addition, the Dean of Students or his/her designee may investigate any alleged violations of college policy, hold hearings, and impose sanctions on fraternities or their members.
  2. The Panhellenic Judicial Board is responsible for dealing with all Panhellenic disputes and all violations of the Panhellenic Constitution by individual sororities and sorority members. Panhellenic Judicial Board rulings are to be reviewed by the Dean of Students for consistency with college regulations and fairness. Individual students or a sorority may appeal a Panhellenic Judicial Board decision to the Dean of Students. In addition, the Dean of Students or his/her designee may investigate any alleged violation of college policy, hold hearings and impose sanctions on sororities or their members. A sorority or a member of a sorority has the option of a hearing before the Student Conduct Administrator or the Panhellenic Judicial Board.
  3. Violations of the constitution of the Associated Students of Whitman College, or allegations of individual students or student organizations against the Associated Students of Whitman College, are the responsibility of the Dean of Students.
  4. All other violations of college policy by student organizations are the responsibility of the Dean of Students. In dealing with such cases student organizations have the right to know the charges against them, to respond to charges, to present witnesses on their behalf, and to appeal decisions of the Dean of Students to the Council on Student Affairs.

3. Violations of Regulations for Residence Halls

Residents of and visitors to college residential facilities are subject to the supervision of the Dean of Students. Regulations and procedures for enforcement of conduct violations have been established by the Dean of Students and various living group councils or other college committees.

The primary concern of the Residence Hall staff is the community living environment. If an individual’s behavior does not allow others in the community to benefit from the available college experiences, or infringes upon the rights of others, the staff must intervene. Individuals must be confronted with the inappropriateness of their behavior in the most constructive and educational ways possible and be helped to understand the impact that it has on others. Accordingly, detailed procedures for enforcing residence hall regulations have been developed and are available in the Office of Residence Life. These include the initial responsibility of confronting disruptive behavior by peers and the intervention of residence hall staff, the college administration, and college-wide hearing boards when necessary.

Specific regulations are covered in the Residence Hall Agreement that each student signs as one of the requirements for living in a residence hall.

4. Sanctions

The severity of any disciplinary action shall depend not only on the seriousness of any individual violation but also on the complete record of campus citizenship of the student involved. The categories of official disciplinary action are:

  1. Dismissal or Expulsion – Permanent termination of student status.
  2. Suspension – Removal from the college for a definite period of time with reinstatement dependent upon the fulfillment of stipulated conditions.
  3. Conduct Probation – Terms of probation will be set by the Council on Student Affairs, the Dean of Students, or the Student Conduct Administrator.
  4. Suspended Conduct Probation – Probationary status under the terms of which any further violation of good conduct by the student involved may result in the immediate application of conduct probation or a more severe penalty.
  5. Other Official Action – This may include verbal warning, written warning, loss of privileges, restitution of damages, prohibition of participation in commencement exercises, withdrawal of permission to re-enroll, or other action appropriate to the offense.

5. Summary Dismissal

The President of the college shall have the authority, when there is just cause, to summarily dismiss a student from the college.

Maintaining a Safe Campus

Medical/Administrative Leave

The college reserves the right to place a student on temporary leave if the behavior of that student jeopardizes or disrupts the normal activities of other students or the college.

Safety and Emergencies

Whitman College is a friendly community of people who know, respect, and watch out for each other. The staff of the Office of Security plays an important role in ensuring the safety of students, faculty, staff members, and visitors to campus.

Whitman is a small college in a small town. This fact can create a false image of security. You should keep your door locked when you are not in your room. Report any incidents, attacks, or threats to your Resident Assistant, Resident Director, or the police immediately. Incidents also should be reported to Security (509) 527-5777.

In case of emergency, dial 911 from any phone on campus.

Don’t walk alone at night. Campus Security is on duty 24 hours a day, and at night staff is available to escort you (509)-527-5777. Stay alert and take precautions, especially during times of the year when you are keeping odd hours. To become familiar with the faces and names of security staff, consult the Security Office Web page.

Security phones (known as blue light phones) are located in several areas of the campus. Please do not hesitate to use them in a criminal, fire, or medical emergency. If you do have an emergency, push the red button and this will activate the phone. A police dispatcher will then come on the line to assist you. Please stay on the line until the police, fire or medical personnel arrive. You also can use this phone for minor emergencies such as requesting an escort or reporting a theft. To make a call, push the black call button to get a dial tone, and then enter 5777 to reach the Security Office. After your call has been completed push the call button again to hang up the phone. Please stop by the Security Office in Memorial 117 if you have any questions about campus security.

All students’ rooms are subject to inspection for reasons of safety, health, and maintenance. The college is not responsible for money, jewelry, or other valuables in your room. Cash may be deposited in the Business Office for safekeeping on a temporary basis.

Fire Safety

College buildings are provided with fire alarms, fire extinguishers, and other forms of fire safety equipment in order to ensure the safety of all persons associated with the college. The college regards any tampering with fire safety equipment as a serious offense which potentially endangers the lives of hundreds of students. For this reason the following regulations have been established.

  1. Dangerous or malicious misuse of fire in college buildings such as the burning of material in waste baskets or on bulletin boards, damaging fire doors, etc., is viewed as serious misconduct by the college. Anyone found responsible for these actions will be subject to disciplinary action.
  2. The removal, possession, destruction, theft, or misuse of fire safety equipment such as fire alarms, fire exit signs, smoke and fire detector alarms, and similar safety equipment shall be subject to disciplinary action.
    1. It is a city ordinance that anyone tampering with fire extinguishers in any fashion is subject to a fine of $500 and/or 30 days in jail. Persons found to be misusing fire extinguishers may be reported to civil authorities in addition to the penalties set above.
    2. The setting of false alarms is a misdemeanor punishable by civil authorities with a fine of up to $500 and/or 30 days in jail. Persons found to be setting off false alarms will be reported to civil authorities for civil in addition to the penalties set above.
  3. For the purposes of the above regulations and penalties, fraternities are considered to be college residences.

Do not ignore fire drills; they serve a purpose. Hall residents are expected to participate in fire drills for their own protection.

If you discover or suspect a fire, sound the alarm.

  • Go to a fire alarm box and pull the lever.
  • If the alarm does not operate and you are not in immediate danger, shout and knock on doors.
  • Call the fire department when you are out of danger (911).

If you hear a fire alarm, leave the building.

Walk; do not run to the nearest stairway. If the nearest exit is blocked by smoke, heat or fire, go to an alternate exit. If all exits from the floor are blocked, go back to a remote room, close the door and open the windows. They should be opened slightly to let out heat and smoke and to let in fresh air. Hang a sheet or towel out of your window so the fire department knows you are there.

Safety

Climbing on campus buildings, including rooftops, potentially endangers members of our community. Therefore the following behaviors are prohibited:

  • Use of a fire escape, except in emergency situations, is prohibited.
  • Students are not allowed on campus rooftops, except with written permission.
  • Climbing on campus buildings except in specified activities on the climbing wall is prohibited.

Buildings and Grounds Usage

1. General use of Campus Areas and Facilities

  1. Members of the college community may reserve and use areas and facilities of the campus in accordance with established procedures.
  2. Those who are not members of the college community may use college facilities when invited by a member or an organization of the college. Request for use and rental of campus facilities may be made according to established procedure.
  3. Use of buildings and grounds must not disturb regular college functions or approved activities, nor interfere with movement to and from activities or facilities.
  4. All fire regulations and room capacities must be observed.
  5. Volume of amplification used in outdoor areas should be adjusted to reach only the audience present and should not interfere with other activities or the educational program of the college.
  6. Sleeping or camping on campus grounds in sleeping bags, tents, lean-tos, and similar structures is forbidden without prior approval from the Dean of Students.
  7. Park bicycles only in areas specifically designed for bike parking. (i.e. designated bike racks). Do not attach bicycles to stair or ramp railings, garbage containers, light poles, or other fixtures not intended for bicycle parking.

2. Accessibility

Elevators are available for anyone who has a temporary or permanent condition which makes it difficult to walk up stairs. Students who have questions about access issues should contact the staff in the Academic Resource Center, Memorial Building 327.

3. Scheduling and Reservation of Space

  1. Scheduling of facilities by on-campus groups may be made through the Conferences and Events Coordinator or through the Registrar for classrooms, Monday through Friday between 8 a.m. and 4 p.m.
  2. Off-campus groups may arrange to use college facilities through the Conferences and Events Coordinator, according to the rental rate schedule  available in that office.
  3. Priority for use of college buildings and grounds shall be:
    1. Regularly scheduled classes granting Whitman credit.
    2. Programs sponsored by the college – related to its academic interests.
    3. Activities sponsored by ASWC or other college recognized or affiliated organizations.
    4. Noncollege-related groups or individuals.

4. Soliciting

  1. Campus Organizations
    1. Members of the college community may collect dues, initiation fees, and admission charges where they are applicable.
    2. Members of the college community interested in selling products please contact staff at Conferences and Events.
    3. Members of the college community may solicit donations.
    4. Official alumni and other college-related organizations may raise funds in accordance with established procedures.
  2. Off-campus Groups
    1. Nonmembers of the college community may not sell products or services on the campus except:
      1. in the Reid Campus Center where permission of the Associate Dean of Students has been obtained;
      2. in the Residence Halls where permission of the Director of Residence Life has been obtained; or
      3. in other locations where an appropriate rental agreement has been prepared by the college Treasurer.
    2. Nonmembers of the college community may not raise funds on the campus. However, the college President or his designee may approve a limited number of fundraising programs for charitable organizations and public service agencies.

5. Posting

  1. In order to provide for free expression on the campus, yet to prevent damage to college property and to avoid public confusion as to the college’s official positions, the following regulations have been established:
    1. Signs may be attached to the tennis court fence, on stakes placed in the interior of the campus, and on bulletin boards.
    2. Students and student organizations have the responsibility to indicate that they speak only for themselves. The name of the sponsoring organization should clearly appear on all posters, signs, etc.
    3. Signs, banners, posters, flags, and the like will not ordinarily be displayed on college buildings or doors. An exception may be made for signs publicizing college-sponsored events of interest to the public. Such signs may be attached to certain college buildings with the prior permission of the Dean of Students.
    4. No posters, painting, or other materials are permitted which will deface college property in any way, either as a result of the sign itself, or in the manner placed. No sign may be attached to plaster walls in the interior of any building. Use bulletin boards only.
    5. All signs must be removed by a representative of the organization placing the sign not later than one day following the event.
    6. The display of signs or embellishments of any type are inappropriate to the most formal exercises in the life of the college, such as Convocation, Baccalaureate, and other public performances. Exceptions may be made with permission from the Dean of Students.
    7. Questions concerning these policies should be addressed to the Dean of Students.

6. Circulars and Handbills

  1. Circulars and handbills may be distributed by members of the college community on the college campus.
  2. Distribution of circulars and handbills shall not interfere with the educational program or other events and activities, nor interfere with movement to and from activities or facilities.

7. Visiting Speakers

  1. Any faculty or recognized student group may invite any speaker to the campus. Routine procedures are required by the college before a guest speaker is invited to appear on campus. These procedures are designed to ensure that there is orderly scheduling of facilities and adequate preparation for the event, and that the occasion is conducted in a manner appropriate to an academic community. The appearance of any invited speaker does not involve any endorsement, either implicit or explicit, of his/her views by the institution, its faculty, its administration, or its governing boards. No speaker should be scheduled by any group or person before first checking the scheduling calendar at the Conferences, Events & Scheduling Department (509) 527-5251 in the Reid Campus Center.

8. Other

  1. All appropriate facilities and services of the college are available to all regularly enrolled students. Students who are on leave or enrolled in some program not offered on the campus are not regularly enrolled students and are not entitled to share in such facilities and services as are provided for enrolled students.
  2. Unauthorized entry to or use of college facilities is prohibited. Students do not have access to their rooms during Winter or Spring Breaks. Unauthorized use of facilities during these times is considered unlawful entry.
  3. Unauthorized possession or use of college keys or duplication of any college key is regarded as a serious offense, and appropriate action will be taken by the college. The misuse of college keys endangers the security of the personal effects of individuals residing in residence halls as well as that of college property.
  4. No pet shall be allowed on campus unless it is leashed or under the close and continuous supervision and control of its owner. No pets may be tethered to a tree, post or any other object. Security will call Animal Control if pets are found to be tethered or running loose and unattended on campus.

Information Technology Policies

The computer and networking resources are the property of Whitman College. Whitman students are entitled to an account to access those resources. The account is for the exclusive use of the person who is assigned the account and password. Lending of an account to another person is not permitted, and is considered to be a violation of college policy and may result in disciplinary action. All students should read the Information Technology Policies. They can be accessed through the following site: whitman.edu/content/wcts/policies/. These policies include Whitman’s compliance with the Higher Education Opportunity Act regulations addressing peer-to-peer file sharing and an Acceptable use policy. The last three sections of the Acceptable Use Policy, parts III, IV, V, are particularly important to students and are listed below.

III. Conduct

Activities that violate the Acceptable Use Policy include, but are not limited to, those in the following list:

  1. Using a computer account that does not rightfully belong to you.
  2. Violating copyright laws and their fair use provisions through inappropriate reproduction or distribution of copyrighted files (including movies, music, computer software, text, and images). For further information go to whitman.edu/content/copyright/policy.
  3. Using the Campus Information Technology (IT) infrastructure to gain unauthorized access to other computer systems.
  4. Unauthorized connecting of equipment to the campus network (this includes ersonal hubs in rooms).
  5. Attempting to break into the system by circumventing data protection schemes or uncovering security loopholes. This includes the wrongful use of programs that are designed to identify security loopholes and/or decrypt intentionally secure data.
  6. Knowingly or negligently performing an act that will interfere with the normal operation of computers, terminals, peripherals, or networks.
  7. Attempting to damage or to place excessive load on a computer system or network by using programs, such as (but not limited to) computer viruses, Trojan Horses, and worms.
  8. Deliberately wasting or overloading computing or printing resources, or deliberately using excessive bandwidth on the network.
  9. Violating terms of software licensing agreements.
  10. Using college resources for nonacademic commercial activity such as creating products or services for sale, without expressed college approval.
  11. Using electronic mail or other Information Technology resources to abuse, harass, or intimidate members of the college community and others on any basis including race, ethnic origin, creed, gender, or sexual orientation. Users are reminded that sexually suggestive materials displayed inappropriately in public places, the classroom, or the workplace may constitute sexual harassment.
  12. Propagating mass mailings with the intent of flooding (“spamming” or “bombing”) the accounts of others.
  13. Forging the identity of a user or machine in an electronic communication.
  14. Transmitting or reproducing materials that are slanderous or defamatory, or that otherwise violate existing laws or college regulations.
  15. Attempting to wrongfully monitor or tamper with another user’s use of th college’s Information Technology infrastructure (such as reading, copying, changing, or deleting another user’s files or software) without the knowledge and agreement of the owner.

IV. Authorization

  1. Personal use of Whitman College computing resources by staff employees during working hours is an issue that will be determined by the employee’s supervisor.
  2. Use of college computing and network facilities for nonacademic commercial monetary gain requires the approval of the college and may require a written contract that gives full details of any financial obligation and/or charge for use, if any.
  3. Connecting network devices, such as “network hubs” to the campus system will require authorization from the Chief Information Officer (CIO) or his/he designee.
  4. Setting up a domain on a computer located on the Whitman College network will require authorization from the Chief Information Officer (CIO) or his/her designee.
  5. Authorization decisions may be appealed to the appropriate Dean or supervisor.

V. Enforcement of Policies

Failure to comply with any of the above policies may result in termination of network privileges, college disciplinary action, and/or criminal prosecution.

It is understood that users may unwittingly create problems for others by, for example, employing programs that monopolize the network bandwidth. In such cases the Chief Information Officer or his/her designate will contact the user and explain why and how the user needs to modify his or her electronic behavior. A policy clarification letter may be written. In cases of repeated problematic behavior, the Chief Information Officer may recommend to the appropriate Dean or supervisor that a formal warning be placed in the user’s college record. If so, the user will be notified of this recommendation and will be allowed the opportunity to provide a response to the recommendation in advance of the Dean’s/supervisor’s decision.

Access to computing resources may be suspended temporarily at any time by the Chief Information Officer (or his/her designate), if there is clear evidence to suggest that the resource(s) are being used in a manner that seriously compromises the security and/or integrity of the resource(s). In such a case, the owner of the account will be sent notification of this action within 12 hours and assisted in extracting such files as are immediately needed (e.g., for class assignments) and/or establishing a new, secure account, as appropriate.

Upon suspension, a user shall discuss the issue with the Chief Information Officer (or his/her designate) in order to reestablish an account. The account shall be reestablished within one business day of a satisfactory conclusion to this meeting. If the account is not reestablished to the user’s satisfaction, he or she may appeal to the appropriate office of the college. The Chief Information Officer (or his/her designate) also may choose to refer the case for disciplinary action in accordance with established procedures. For faculty or staff, see appropriate handbook.

Motor Vehicles

No motor vehicle, including motorcycles, motor scooters, etc., shall be parked or driven on the grass, walks, or pathways on campus. Motorcycles and motor scooters must be parked in authorized parking areas. Fire regulations do not permit parking in buildings. Students are urged to use campus parking as a courtesy to neighbors.

Smoking

Smoking is not allowed in any building on campus, or within 25 feet of an entrance.

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